Privacy Policy
Last updated 2026-09-15
This policy explains how IT4DS handles personal data in SmartTable, in line with the Saudi Personal Data Protection Law.
1. Roles
For account and billing data we decide how data is used. For the data a school enters about its staff (teachers, sub-accounts), the school decides the purpose and we process it on the school's behalf.
2. Data we process
- Account data: name, email, mobile number and password (stored hashed) of owners, sub-accounts and teachers who activate the app.
- School data: school name, stage, city, ministry code, logo and the names shown on printed forms.
- Operational data: teachers, classes, subjects, timetables, absences, substitutions, duty rosters and tasks.
- Billing data: invoices, payment status and bank transfer receipts. Card details are handled by the payment gateway; we do not store them.
- Technical data: sign-in times, device tokens for app notifications and security logs.
SmartTable does not collect student records.
3. Why we use it
- To provide the service: building timetables, notifying teachers, printing forms.
- To manage subscriptions, invoices and support tickets.
- To keep the service secure and prevent misuse.
- To send service messages such as reminders before a subscription ends.
4. Sharing
We share data only with providers needed to run the service, such as hosting, email, SMS or WhatsApp delivery and payment gateways, under confidentiality obligations, or when required by law. We do not sell personal data.
5. Retention
Data is kept while the school's account exists. After an account is closed, the school can ask us to delete its data; we keep only what the law requires, such as tax invoices.
6. Your rights
You can ask to access, correct or delete your personal data, or withdraw consent where processing relies on it. Teachers should first contact their school, which manages their data.
7. Security
We use encrypted connections, hashed passwords, per-school data separation and limited staff access.
8. Contact
For privacy requests use the contact page or open a support ticket from the school panel.